The
guidelines by which we conduct our
business
Polley Associates (also identified
herein as “we” and “us”) has
adopted a set of information
management guidelines that serve as
the basis for our customer
relationships. These guidelines have
been developed with the recognition
that technologies employed by Polley
Associates – including, but not
limited to, the Internet, audio and
video communication, and postal and
private delivery – are rapidly
evolving, and that some underlying
business models are still not
established. Accordingly, these
guidelines are subject to change.
Changes will be posted on Polley
Associates’ web site(s).
1) Polley Associates respects the
privacy of anyone expressing
interest in or purchasing its
services or products, or visiting
its web sites. In all contacts with
the public, no effort is made to
identify individuals without their
knowledge.
2) When individuals request
information about Polley
Associates’ services or products,
we may require them to supply
address, telephone, e-mail or other
personal information that allows us
to send, by various means of
transmission, materials intended to
fulfill that request.
3) When individuals purchase
Polley Associates’ services or
products, we may require them to
supply address, telephone, e-mail or
other personal information in order
to process purchases, as well as
personal financial information
needed to complete a transaction.
Because some of our services involve
either or both regulations and/or
licensure in various states, and
third-party processing of financial
transactions, individuals by virtue
of a purchase acknowledge and give
us their approval to disseminate
information we collect to public or
private agencies or organizations as
we may deem necessary.
4) When individuals visit a
Polley Associates’ web site, we
may require them to supply – as
part of a registration or entry
process -- address, telephone,
e-mail or other personal information
before using the site or a portion
of it. Following registration,
Polley Associates may employ
“cookies” to recognize
registered web site visitors and
their access privileges on the web
site, as well as to track site
usage.
5) On occasion, Polley Associates
also may collect additional personal
information from web site users in
optional contest and survey forms.
On these occasions some personal
information we request is voluntary;
the word “optional” will appear
next to these items.
6) No personal information
collected as cited in the
above-mentioned paragraphs is shared
with third parties (except as
specified in Numbered Paragraph 3 of
this statement) unless we are
compelled to do so by law. No
personal information collected as
cited in the above-mentioned
paragraphs is sold to third parties.
7) Demographic information
provided to Polley Associates may be
combined with other information,
including but not limited to web
site usage reports, to profile, in
aggregate form, our customers and
web site users, and their
preferences in Polley Associates’
services, products, and web site
content and advertising. Profiles
may be used for product development
purposes. With web site visitors,
Polley Associates also logs browser
domain names and IP addresses (the
location of your computer on the
Internet), but not e-mail addresses,
for systems administration and
troubleshooting, and to determine in
the aggregate what pages users
access or visit. This information
may be disclosed to advertisers or
other partners in aggregate form
only. This information is not used
to identify individuals, and it is
not used to track a user’s
session.
8) Polley Associates may use the
postal or e-mail addresses it
collects to periodically send
promotional mail or e-mail about
services or products it offers.
Polley Associates may contact
individuals regarding their account
status or changes to their
registrations.
9) Upon request, Polley
Associates will remove the names of
and information about individuals
from its promotional mail or e-mail
databases. Individuals also can
indicate, either at the time
information is submitted or after
such promotional mail or e-mail is
received, that they do not wish to
receive such promotional mail or
e-mail from Polley Associates. We
will change or correct personal
information that the individuals who
submitted such information state is
erroneous.
10) Polley Associates is not
responsible for the services,
products, privacy policies or web
site content of its partners,
advertisers, vendors, or of web
sites to which it may link.
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